Planning


1. đź“ť Plan Your Session as Detailed as Possible

Duration: Pre-session preparation (30-60 minutes)

Why Detailed Planning Matters

According to Farhang et al. (2023), the more detailed the plan, the more successful the session can be guaranteed. Comprehensive planning helps mentors prepare for sudden changes and ensures smooth execution.

Essential Planning Elements

đź’  Session Information

  • Date & Time: [Specific timestamp]
  • Duration: [Total session length]
  • Location: [Physical/Virtual space]
  • Participants: [List of mentees and mentors]

đź’  Role Assignments

Roles can be rotated every week, but it is important for each role to be responsible for their duties so as the Lead Mentor won't be distracted and manage to attract attention from mentees

Role Responsibilities Tools/Resources
Lead Mentor Session facilitation, time management Timer, presentation materials
Support Mentor Individual assistance, group monitoring Note-taking tools, assessment forms
Mentee Coordinator Peer support, activity organization Group management tools

đź’  Detailed Timeline

14:00 - 14:05    Session opening & agenda review
14:05 - 14:15    Negotiation phase with mentees
14:15 - 14:45    Core learning activities
14:45 - 14:50    Debrief & assignment distribution
14:50 - 15:10    Socio-emotional activity introduction
15:10 - 15:15    Review the agreed agenda
15:15 - 15:45    Socio-emotional activity
15:45 - 15:55    Debrief the whole session
15:55 - 16:00    Distribute snacks and go home

Fast quiz

Check this for my Suggested Timeline Template.

đź’  Learning Objectives

  • Primary Goal: [Specific learning outcome]
  • Secondary Goals: [Additional outcomes]
  • Success Criteria: [How to measure achievement]

đź’  Required Tools & Resources

  • Digital Tools: [Software, apps, platforms]
  • Physical Materials: [Handouts, equipment]
  • Assessment Tools: [Evaluation methods]
Structure of a Session Negotiation